Discover practical techniques for managing time and increasing your professional and personal effectiveness. Learn how to devote time to the most important tasks and goals, how to organize yourself and how to organize your environment. Implement strategies for handling interruptions, anticipating deadlines and motivating yourself.
Additional Information: Distance Education Options: Time Management for Supervisors (SUPV7051N).
Who Should Attend?
All individuals who want to learn practical skills to manage their time and increase their professional and personal effectiveness.
Learning Outcomes:
Recognize the benefits of time management, evaluate productivity, identify goals and set priorities
Use technology to save time instead of waste time
Maintain a reasonable work load by managing expectations
Increase productivity by controlling interruptions and meetings, and recognize factors that adversely affect productivity
Avoid information overload by identifying causes, screening information, controlling paperwork, using a filing system to organize your office and communicating effectively
Outline:
Time Management<!--- course title --->, ADMB7028D<!--- course code --->, Syllabus, Graduate School, USDADAY ONE
Unit 1: Time management overview In this unit, students will:
Learn about the benefits of time management;
Identify the five personality types;
Discuss the relationship between personality types and how they manage time;
Learn how to evaluate the productivity cycle and calculate the cost of their time;
Create a time audit to evaluate how they spend their time;
Discuss the Pareto principle (i.e., the 80-20 rule);
Identify the characteristics of effective goals; and
Create a to-do list and set priorities to help achieve their goals
Unit 2: Time management plans In this unit, students;
Learn how to develop a time management plan;
Learn how to handle obstacles faced while creating a time management plan;
Create a daily plan;
Discuss obstacles that can interfere with their plans; and
Identify the guidelines to develop daily plans.
Unit 3: Technology and time management In this unit, students:
Discuss how computers and telephone technologies save time and also waste time;
Examine ways to use their Internet time wisely, organize their e-mail, and minimize time spent on the telephone;
Discuss how taking on too much responsibility can prevent them from completing the important tasks; and
Examine the reasons why people do not say "no" more often, especially since the key to avoid overloading their work schedules is to know how to say "no".
DAY TWO (includes part of Unit 3)
Unit 4: Productivity In this unit, students:
Learn about how interruptions and meetings affect productivity;
Discuss ways to minimize interruptions by visitors and co-workers;
Examine techniques for running productive meetings as well as being a productive meeting participant;
Learn about personality factors that affect productivity and how they can control them; and
Discuss procrastination, perfectionism, the inability to say "no", and indecisiveness.
Unit 5: Information overload In this unit, students:
Identify the causes of information overload;
Learned how to distinguish between important and unimportant information;
Discussed the ways to screen information to eliminate unnecessary papers and documents;
Cover how to organize their offices by using filing systems;
Discuss reminder and record-keeping systems to keep track of important papers and notes;
Learn that clear, concise communication increases productivity; and
Discuss some common assumptions that lead to misunderstanding and miscommunication, and the characteristics of effective listeners.
